How to Create Shareable Links to Download Files on Google Drive

Google Drive Shareable download file link
Google Drive Shareable download file link

Do you know how to create shareable links for download files on Google Drive? How to control the privacy of shareable links? Google Drive is the best- you can access to use your documents from anywhere, on pretty much any system, and sync then between your PC. But there’s also another great function: sharing. If you have a document that anyone needs. It’s as easy as a few taps or clicks to shoot them a download link. In this article, you will learn to generate a shareable link on windows, macOS, or Chrome and Android or iOS devices for fundamentally any document. That is kept in your Google Drive, as well as how to control the privacy of the document or file (and link).

How to Create a Share Link on macOS, Windows or Chrome OS

If you are using macOS, Windows, or Chrome OS and have access to the Google Drive app installed (which, if you do not, you really should), generating a link is very easy, and can even be done directly from Finder or Windows Explorer. It cost nothing the Drive app is built into Google Chrome OS file manager by default, so there is a need to install anything else.

Note: if you did not install the Drive app then skip move down to the last section of this article to guide you on how to share documents from Drive’s web browser interface.

Steps to Generate a Shareable Link

  1. Go to your Google Drive App
  2. Open the File or document you want to share (picture, documents, executable, or any other type of file, the procedure of sharing is the same)
  3. Then Right Click on the file
  4. Scroll down to the Google Drive entry into this menu
  5. Choose the Share option when the new options pop out (On Chrome OS and macOS there is no Google Drive option – simply click Share using Google Drive (on macOS) or Share (on Chrome OS) from there, everything else is fundamentally the same.
  6. In the next window, you will see the First box shows up will let you send the link to a particular email address( You can send it if you would like but since we are talking about generating share links here we are going to go a couple of steps further.
  7. Click on the Get Shareable link button in the top right side corner of the share settings window
  8. When you Enable this option the link will be populated. You can just highlight it then copy and paste it into chat message, an email or anywhere else
  9. You can set up still more control after Generating a download link, it allows automatically the document or file to be viewed by anyone with the link.
  10. You can, however, change the setup from the Dropdown menu directly above the link
Go File and Right Click Select Google Drive
Go File and Right Click Select Google Drive
Then Click on Share option on Window or Chrome OS
Then Click on Share option on Window or Chrome OS
Select Share using Google Drive on macOS
Select Share using Google Drive on macOS
Select the Copy link, Can View Drop down menu
Select the Copy link, Can View Drop-down menu

How to Control the Link or Control the Privacy of Link

Let’s show how to use the handful of options here to control the privacy of link:

  1. Off: You can choose this option to unshared a file already share by you accidentally and it making private once again
  2. Anyone with the link can edit: It will allow the shared users full write and read access and still the user cannot delete it from your Drive (this is only for the content of the file)
  3. Anyone with the link can comment: This option for documents and allows the shared user to leave their comment if desired—this best for team projects.
  4. Anyone with the link can view: In this option, the shared users will be allowed only to view the document and unable to edit it in any way. This is the default option when you share link a file and great option if you are trying to share a file for download
Control the Privacy of Shareable links
Control the Privacy of Shareable links

More Option to Control Link Privacy

There is more option at the bottom of the share settings window, which permits you to change the general privacy settings for the document or file:

  1. On-Public on the Web: This option makes file public and anyone can find, search, and download the file
  2. On – Anyone with the link: Anyone with the link will be able to download it. But they will be unable to log in to their Google Account to do so.
  3. Off- Specific people: This option will allow only specific people to access the file. Thus, Google sign-in is needed.
More Option to Control Privacy of Shareable Links
More Option to Control Privacy of Shareable Links

Yeah, that’s a lot to kind of take in when all you are doing is sharing a simple document. The great news is that Google does most of the heavy lifting here and the default sharing method is fairly private (Your link is accessible by anyone, but only if they know the link), so you can efficiently and quickly share files or documents.

How to Create a Shareable Link on iOS and Android

If you are using a smartphone device and want to generate a link then the method is equally and simple—though the varying options are more hidden. Due to that, we are going to break this down into two sections: Generating the Link or Creating Link, and Controlling the shared Link. Let’s scroll down how to:

How to Generating the Link or Creating the Link

 Let’s show how to create a link on Google Drive mobile app for Android and iOS devices. Here are the steps to be followed for generating links on Android and as well as for iOS devices for both devices.

  1. Go the Drive app and tap to open on your Android or iOS
  2. Now open the File you want to share with other users
  3. Then select the Three Vertical dots on the File
  4. Select the Share link (android) or Get link (On iOS)
  5. A Share Menu will show up giving you a lot of More option (on Android) or simply Copy the link to the clipboard (on the iOS device) this the only basic difference between iOS and Android device
  6. Now choose the App from the share dialog box and this will probably look different than mine, because it is curetted based on your installed apps, sharing history, and so on.
  7. Alternatively, tap on the Copy to clipboard option if you would simply copy the link and share it manually
Select the File you want to share Three-Vertical dots Shareable Links
Select the File you want to share Three-Vertical dots
Tap on File, Share icon and Select Copy to Clipboard
Tap on File, Share icon and select Copy to Clipboard

How to Manage or Modify Your Shared Link

Now that you have your shared link and you can probably surprising where the entire option is. Unlike on Chrome OS or Windows, these options are not directly visible or available to you from the share dialog box. Instead, they are tucked away in the file’s drive menu

Steps to Manage Shared File Privacy

  1. Again open the File you shared
  2. Then select three vertical dots menu option again
  3. Now tap on the info “I” icon on the right side of the file name or It is called the Information option
  4. Go down a little bit until you view the first sub-section after the file info. This section Who Has Access is where you can manage or modify the file’s shared settings
  5. You will see the first option here is Link Share—since you already shared this file with others, sharing will be ON.
  6. The privacy option will be set to Anyone with the link can view since that is the default action
    • Tap on the Eyeball/down arrow to change that
    • You can change the status to Can View, Can Edit or Off (to unshared the file)
  7. Tap on the Add People option under the Who Has Access section. And to add specific people to the file if you would like to share it with individual users
Again click on File Three-vertical dots
Again click on File Three-vertical dots
Who has Access to the Link, Choose one and OK
Who has access to the Link, Choose one and OK
Tap on the Add People to the Link
Tap on the Add People to the Link

Alternative Way to Create Link to Share File or Document Google Drive on Mobile App

Let’s an alternative way to generate a link to share files or documents with other people on your Google Drive iOS or Android App. Here are the steps to share the link with people:

Steps to Create Link and Manage Privacy Shared File

  1. Tap to Open your Google Drive App on your iOS and Android
  2. Select the Three-dots menu of File or a Document
  3. Now tap on the Share option to create a shareable link or tap on Copy Link option to share manually link on Messages, chat, WhatsApp, etc
  4. When you tap on Share option then it will redirect to another page then
    • Tap on Add People option to add people to the Link
    • Select the Editor option to change the privacy, who can view, comment or edit
  5. Tap on the Three-Vertical dots to check for more privacy control
  6. Go to bottom and tap on the Who has access to the link
  7. In the Next page select the Change option above the link
  8. Now choose of the option from the bottom options once appear
    1. Restricted: Only People added can Open
    2. Viewer
    3. Commenter
    4. Editor
  9. Copy Link to paste to share or Go back tap on Send option to share the link with added people
Go Google Drive App, Select File Three-dots and Share, Add People Shareable Links
Go Google Drive App, Select File Three-dots and Share, Add People
Tap on Editor or Three-dots Menu, Who has Access
Tap on Editor or Three-dots Menu, Who has Access
Tap on Change and Select one of the option
Tap on Change and Select one of the options

Note: Now you can Go the File and Click on three dots. Select the Detail and Activity option to check or change the privacy or activity of the file documents to share with other peoples by click on the Link sharing on with the Eye icon.

How to Generate a Shared Link on the Web browser

Let’s show another way to generate or create a shared link on the web browser. In case you are not using integrated applications (or simply do not have installed). You can also share files directly from the Drive website. The procedure is actually really the same as the native apps on macOS, Chrome OS, and Windows.

Steps to Create or Generate a Shared Link on Web

  1. Open Drive Website and then open the File you want to share
  2. Then Right-Click on it
  3. Now you will need to choose a couple of options like Share or Get Shareable Link (Both of the things basically work the same though the form offers more options. The latter simply creates the shareable link and makes it easy to copy.
  4. Let’s click on the Share option
  5. You will redirect to the Share dialog box
  6. Click the Get Shareable link option from the top right corner to activate the shareable features
  7. From here you can add specific Email addresses to share with, copy the link, and change the privacy of the file
Visit Google Drive and Right-Click and the Select Share or Get Shareable Link
Visit Google Drive and Right-Click and the Select Share or Get Shareable Link
Click the Sharing Setting and You can Undo the Shareable Links
Click the Sharing Setting and You can Undo the link
Select the Copy link, Can View Drop down menu
Select the Copy link, Can View Drop-down menu

 How to Control the Link or Control the Privacy of Link

Let’s show how to use the handful of options here to control the privacy of link:

  1. Off: You can choose this option to unshared a file already share by you accidentally and it making private once again
  2. Anyone with the link can edit: It will allow the shared users full write and read access and still the user cannot delete it from your Drive (this is only for the content of the file)
  3. Anyone with the link can comment: This option for documents and allows the shared user to leave their comment if desired—this best for team projects.
  4. Anyone with the link can view: In this option, the shared users will be allowed only to view the document and unable to edit it in any way. This is the default option when you share link a file and great option. if you are trying to share a file for download
Control the Privacy of Shareable links
Control the Privacy of Shareable links

More Options to Control Link Privacy

There is more option at the bottom of the share settings window, which permits you to change the general privacy settings for the document or file:

  1. On-Public on the Web: This option makes file public and anyone can find, search, and download the file
  2. On–Anyone with the link: Anyone with the link will able to download the file. They will unable to login to their Google Account to do so.
  3. Off-Specific people: This option will allow only specific people to access the file. Thus, Google sign-in is needed.
More Option to Control Privacy of Shareable Links
More Option to Control Privacy of Shareable Links

When you have set up everything as you wish to just click Save option (or click on Done option if you did not jump into the More menu). And that’s it.

Alternative Way to Create a Shareable Links to Share Files with others on Google Drive

There is another way to generate shareable links to share documents or files with others in Google Drive. Here are the following steps:

Steps to Generate shareable Link and Control shared Users Privacy

  1. Open your any browser on your Computer
  2. Visit drive.google.com or select Google Drive from Google Apps
  3. Select a File or Document on your Drive you want to share with other users
  4. Click on the Get a Shareable Link icon or Share icon from the top right side in your Drive (see in pic)
  5. The link will copy to the clipboard and then click on the Sharing settings option once pop up to you
  6. You will redirect to the Sharing Settings window
  7. Enter Names or Email addresses of the peoples click on done option if you want to control the privacy of the link
  8. After that, you can control Privacy of the Shareable Links
  9. Select the Drop-down option menu to select one of the options among three options anyone with the link can view option
    a. Off – Only specific people can access the link
    b. Anyone with the link can edit
    c. Anyone with the link can view
  10. Select More options for further control privacy of link
    a. On – Public on the web
    b. On – Anyone with the link
    c. Off – Specific People
  11. Click on the Save option below
  12. Finally, select the Done option
Click Google Apps and Select Google Drive icon
Click Google Apps and Select Google Drive icon
Shareable Links On icon or Sharing icon and Sharing Settings
Link Sharing On icon or Sharing icon and Sharing Settings
Select the Copy link, Can View Drop down menu
Select the Copy link, Can View Drop-down menu
Control the Privacy of Shareable links
Control the Privacy of Shareable links
More Option to Control Privacy of Shareable Links
More Option to Control Privacy of Shareable Links

While not a dedicated file sharing solution. Google Drive is great if you wish to share a file with a family member, friend, colleague, or the like. It’s a great sort of two in one solution for both sharing and storing files easily and quickly. All with essentially universal access.

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Categorized as HowTo, Tech

By Umar Ali

Umar Ali is a passionate content writer. He feeds many blogs with his unique content. He loves creating contents tutorial content. And contribute many guest articles on different websites.

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