What Is Microsoft Editor, and How Do I Use Editor?

Microsoft Editor
Microsoft Editor

Most people do not know about the Microsoft Editor, and do not know how does it use it? Microsoft Editor is an Al-powered intelligent writing assistant available for Microsoft Word, Outlook, and as a browser extension. Microsoft Editor is available in over Twenty languages, aims to make you a better writer. Here is a brief look at how to use it.

Microsoft offers for free a basic version of Editor–so long as you have a Microsoft account. This basic version contains the accessories or essentials items that you would expect in a writing assistant, such as a spell checker and grammar. The Microsoft 365 subscribers have the ability to access and use the premium features.

Read: What is Microsoft 365?-Office 365

How to Use Editor for Microsoft 365

To use the Editor for Microsoft 365 then here are these steps to follow:

  • Open the Microsoft 365 Account
  • Log in to your Microsoft account and open Outlook or Word. Let’s start using the Word and through the Microsoft, Editor works in the same way for both apps.
  • When you begin typing something in Word, Editor will check your text in real-time. That is as with any text liner, it underlines the text (either with (1) a solid line or (2) a dashed line) that may need correcting spelling.
  • By clicking the text with underlined, a brief description of a suggestion and error will show.
  • Then clicking on the recommended word will replace the error word in your text.
  • You will also notice in the ribbon of the Home tab that there’s a new Editor group
  • Clicking on this option will navigate the Editor pane on the right-hand side of the window. Here you will view the overall score of your text or content based on the Editor’s algorithm, along with other stats like readability and the amount of time it takes to read your content.
Possible correction tip from Editor box
Click on the Editor option from the Home tab
Click on the Editor option from the Home tab
Microsoft Editor Score
Microsoft Editor Score

Read: How to Convert PDF to Microsoft Word Document

Overall Score of Editor Content-Based

The following are the overall things Editor searching at when giving your score:

Corrections:

  • Grammar
  • Spelling

Refinements:

  • Clarity
  • Formality
  • Conciseness
  • Perspectives
  • Inclusiveness
  • Sensitive Geopolitical References
  • Punctuation Conventions
  • Vocabulary

The Editor will show you how many examples of each problem appears in the content. While any item under “Refinements” can be considered as suggestions, items under “Corrections” are generally must-fit issues.

Corrections and refinements
Corrections and refinements

Clicking on an item in a menu, the editor tool will bring you to the 1st example of that error or issue in the text. From there, you can either ignore or accept Editor’s suggestion.

Either Ignore or Accept the Editor's Suggestion
Either Ignore or Accept the Editor’s Suggestion
Accept or Ignore Editor Suggestion Error
Accept or Ignore Editor Suggestion Error
Other Editor's Suggestion Error
Other Editor’s Suggestion Error

If you have a no error in Editor may feel nice, keep in mind that the potential goal in writing is to write for the target audience-not writing to satisfy Editor. Even the Editor app itself makes some changes in our grammar issue for example from “your” to “you’re” and then marks it as a formality error, suggesting we later change it from “you’re” to ” you are.” Microsoft Editor cannot determine who you are writing for so use your best judgment.

Read: Best Ways to Get Microsoft Office Free or Cheap

How to Use Editor for the Web

You can also use the Microsoft Editor on the web browser you will require to download and add the web extension to your browser. At the time of typing or writing, Editor has a web extension available for Google Chrome and Microsoft Edge. Let’s show you how to download and Install Editor extension to your web browser in the given below steps:

  • Open your respective web browser
  • Find and Install the extension to the web browser
  • When the extension installed then Editor icon will appear in your browser’s toolbar at the top corner
  • Select the icon and click on the Sign In option from the drop-down menu
  • When you log in to your Microsoft account, a few options will be shown in the Editor extension’s menu:
  • Here you can enable/disable different linter options, such as grammar or spelling. To turn off a function, select toggle the slider to the left side for the respective option
  • Others extra, you can also click one of the proofing languages supported by the Editor.
Add Microsoft Editor Extension to a Web Browser
Add Microsoft Editor Extension to a Web Browser
Click on Add Extension to Add Microsoft Editor
Click on Add Extension to Add Microsoft Editor
Click on Extension icon and Select Sign in
Editor plug-in suggestions
Editor plug-in suggestions

Read: How to Use Microsoft Outlook’s New Search Box

Not Compatible with Every Site

The Editor extension is not nice to each site on the web browser. For Instance, it is working with WordPress but not OneDrive. So, you will be able to edit an MS. Word document in OneDrive by using the local Editor functionality in Microsoft 365.

Editor is not supported message
Editor is not supported message

Read: How To Recover Your Forgotten Microsoft Account Password

Editor Extension Functionality

The functionality of the editor extension similarly discussed in the above section. That is, errors in the text will be underlined with a dashed or solid line, and pressing the underlined word will prompt a suggestion to appear. You can click on the Editor’s suggestion to change the source content.

Editor in action in WordPress
Editor in action in WordPress

In case you are working online and Editor is along the way, you can turn off Editor for the particular website. While on the site, click the extension icon in the web browser toolbar right side corner and click on the Disable Editor on www.<website>.com.”

Disable option in Editor
Disable option in Editor

Note: While it shows www.dowpie.com in the “Disable Editor on…” message, this is actually Dowpie’s WordPress that we are blocking Editor on. When blocking a WordPress site, Editor will appear that site’s URL-not www.wordpress.com

Once you selected, Microsoft Editor will now be blocked on that website. You can re-enable Editor by clicking the icon in the taskbar and select “Enable Editor on www.<website>.com.”

enable editor for dowpie
enable editor for dowpie

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Categorized as HowTo, Tech

By Umar Ali

Umar Ali is a passionate content writer. He feeds many blogs with his unique content. He loves creating contents tutorial content. And contribute many guest articles on different websites.

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